Human Resources Assistant

Deadline for applications: 
Wednesday, February 20, 2019 - 17:00
Reference number: 
19/GS/HRMS/01

Contract type:

Duty station: 
Phnom Penh, Cambodia
Contract level: 
GS-6
Duration: 
6 months, with possibility of extension subject to the availability of the funds
Recruiting Office: 
HRMS
Date issued: 
Wednesday, February 6, 2019

Responsibilities

Under the overall supervision of the Associated Human Recourses Officer, the incumbent is required to perform the following functions:

Recruitment and placement of national Staff members and Consultants
• Participates in the selection of candidates including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
• Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
• Assists in organizing and coordinating competitive recruitment examinations.
• Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
• Presents recruitment cases, as appropriate, for endorsement to the Local Review Panel.

Administration of entitlements
• Reviews and processes requests for entitlements and claims.
• Maintains UMOJA entitlements reference tables.

Staff development and career support training
• Assists in the organization of training sessions and workshops.
• Provides logistics and administrative support, as required.

General
• Conducts exit interviews for separating staff and assists him/her in final arrangements.
• Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation, input monitoring and implementation in UMOJA, etc.; sets up and maintains files/records (electronic and paper).
• Prepares written response to queries concerning HR related matters.
• Performs other duties as required.

Competencies

Professionalism: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Ability to demonstrate good interpersonal and presentation skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Remuneration: 
US$ 25,423 gross per annual depending on relevant background and experience